Setting User SMTP Settings in your User Account

Mothernode gives users the ability to send emails from within their Customer, Contacts and Lead and Opportunity records. The advantage of this process is users can use predefined email templates that can include merge fields from their Mothernode database tables. All emails sent from within Mothernode are copied to the user’s account. NOTE: This process is independent of Mothernode’s Marketing Automation.

In order to send emails from within Mothernode, users will need to configure their SMTP Settings in their user accounts. This process will not only allow users to send emails, the emails will include all the user’s reply to information replicating the experience of sending the email from their main service, like Outlook or Gmail.

IMPORTANT: If you are using port 25 for SMTP settings you must enable ports 465 or 587 on your mail server to allow Mothernode to effectively relay email on your behalf. Port 25 will not work. Mothernode cannot send emails via your mail server using port 25.

Using these settings will override the general email settings. (read more)

Setting up your SMTP setting in your user account.

*  IMPORTANT: You will need to know your email settings to proceed with these directions.

  1. Login to Mothernode
  2. Access your account profile by clicking User Menu (top right) > My Account
  3. Click the Email Tab
  4. Check the box (check this box to use the information below)
  5. Add your account settings in the corresponding fields


After adding the information, click the SAVE and then TEST SMTP SETTINGS. The test results will appear in a light window. For assistance with your email account and settings, contact your email administrator.

Once your configurations are correct and final you can send emails from Mothernode that will include your from address.

Troubleshooting GMail Issues.

Gmail users who are using 2-Step verification and other security measures may need to set their GMail account to  allow less secure apps access to your account. Other possible issues are list below.

  • If you’ve turned on 2-Step Verification for your account, you might need to enter an App password instead of your regular password.
  • Sign in to your account from the web version of Gmail at Once you’re signed in, try signing in
    to the mail app again.
  • Visit and sign in with your Gmail username and password. If asked, enter the
    letters in the distorted picture.
  • Your app might not support the latest security standards. Try changing a few settings to allow less secure apps access to your account.
  • Make sure your mail app isn’t set to check for new email too often. If your mail app checks for new messages more than once every 10
    minutes, the app’s access to your account could be blocked.
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